This is a temporary to permanent position

Job Summary

This position is responsible for the disbursement needs of the organization through timely and accurate processing of accounts payable invoices and employee expense reports.  The position is also responsible for adhering to and upholding all disbursement and procurement related internal controls and procedures and the travel policy.                       

Main Responsibilities of the Job             

Accounts Payable Processing

• Researches, reconciles invoices, purchase orders, check requests, and/or other related documentation for the completeness and compliance with financial policies, procedures, and contractual requirements
• Prints checks, initiates ACH and Wire payments
• Verifies and posts payment checks to appropriate vendors
• Responsible for check payment and mailing processes for all vendors
• Researches, reconciles and resolves discrepancies on hard copy and electronic expense reports for internal staff, including our DC office and IH staff located in the US.  Verifies that expense reports falls within the Business Travel Policy
• Ensures procurement and travel policy compliance
• Ensures contract review policy compliance by ensuring appropriate documentation is attached and identifying any discrepancies between contract amount and payment amount
• Ensures that Accounts Payable transactions are coded in compliance with US GAAP
• Records transactions for the corporate Credit Card and reviews transactions coded by other corporate card users.
• Obtains, scans, and files contracts and other vendor related document

Other Responsibilities

• Assists the Controller with recordkeeping and the preparation of information such as reports, statements, etc.
• Provides effective customer service for employees and vendors with a positive attitude and resolves requests, discrepancies, issues, etc. as needed
• Administers the processing of and deposits for “miscellaneous cash” receipts for non-revenue payments received
• Tracks outstanding travel advances
• Serves as back-up for payroll accountant
• Assists with vendor related tax forms
• Provides support for various audits
• Other tasks as assigned by the Financial Controlle

Qualifications Needed to Be Successful in the Job

A demonstrated commitment to children and their welfare

Skills, Knowledge, Abilities

• Working knowledge of accounting/bookkeeping/reconciling; ability to make mathematical computations
• US GAAP knowledge as it relates to expenses
• Reconciliations skills
• Ability to coach and train others as it relates to expense reports
• Ability to maintain confidentiality of information and ensure policy compliance
• Ability to make decisions and work independently
• Ability to work under pressure and meet deadlines
• Excellent organizational skills and attentiveness to detail
• Proficient ability to use PC for spreadsheet applications (Excel); working knowledge of windows, MSWord and Outlook
• Strong communication and interpersonal skills
• Ability to work cooperatively and collaboratively within team and across the organization
• Ability to prioritize various responsibilities as they relate to daily work activities
• Ability to work extra hours as needed
• Ability to link own job responsibilities and overall organizational goals and needs, and to perform the job with broader goals in mind
• Ability to keep one’s emotions under control when faced with opposition, pressure, and/or stressful situations

Education and Experience

• Bachelor’s degree, preferably in accounting or business administration
• At least two years prior accounts payable experience

Physical and Mental Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job

Work Environment

• Typical office environment

Key Interactions

Within Plan USA

• Plan USA staff
• Budget managers
• HR team
• Senior Accountant and Controller

Within the Global Plan World

• Field Offices
• International Headquarters

Outside Plan

• Vendor 

FOR IMMEDIATE CONSIDERATION, CLICK HERE TO APPLY