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Caster Communications
Location: Wakefield, RI 02879 Document ID: AF455-1XG8 Posted on: 2021-11-1311/13/2021 Job Type: RegularJob Schedule:Full-time
Will not pay relocation expenses
Minimum Education: Bachelors2021-12-13
Administrative Assistant
ADMIN ASSISTANT
The ideal candidate will exhibit high standards, excellent communication skills, initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities:
- A personal and professional assistant to the agency executives
- Aid executive in preparing for meetings
- Contribute to Caster internal PR needs – press releases, awards, PR opps for agency
- Coordinate and schedule calendar appointments
- Cross administrative responsibilities general office support to specific executive tasks
- Daily and weekly timesheets, job forms, status reports
- Database management: research, build & create lists, edit & scrub lists, updates, etc.
- General errands and ad hoc agency tasks
- Handle all incoming and outgoing communications
- Manage cross-agency vendor services, act as technical and customer support liaison for the team
- Note-taking on calls, transcriptions, provide to the team
- Organize team files & platforms structured and updated
- Plan and assemble Caster Status agenda, annual meetings, outings, events
- Proofread, edit, and clean documents as needed
- Responsibilities such as answering the phone, shipping, filing, and general office organizational tasks
- Schedule travel, show, and webinar registry
- Intern program: management of hiring and securing two interns per school semester including all documentation
- Basic HR support: job postings, scheduling, reference checks
- Vendor support – logistics for agency suppliers and service providers
- Accounting support – liaison with external accounting team for documents
Qualifications
- Associate degree or higher, or related administrative/technical training
- Incredible organizational, research, and project coordination skills
- Knowledge of social platforms: Twitter and LinkedIn
- Proficient with Office Suite 365, Teams, Zoom, Dropbox, Adobe, Canva, and quick learner on new programs such as Freshbooks, Expensify, MuckRack, etc.
- Speedy, high energy, office experience, solid work ethic, humble, helpful
Compensation and Benefits:
- Full-time annual salary
- Eligible in 2022 for Caster’s performance bonus program which can be up to 5% of annual salary
- Monday-Friday business hours averaging 40 hours a week (9:30 - 5:30 pm ET)
- This position is located in Wakefield, RI
- Paid holidays (12+ annual) – growing accrual
- Paid vacation (after 60 days - up to 12 days year one), personal days (2 annually), sick time (6 days)
- Ad-hoc wellness days
- 100% paid health & dental insurance premium for individual
- Up to $600 annual for continuing education
- Up to $600 annual for health & wellness program
- 401k after 1 year of continuous employment