Job Title: Accounting Assistant

Location: International Manufacturing Services,50 Schoolhouse Lane Portsmouth, Rhode Island   02871-2435

Job Type: Accounting

Position Type: Part Time (10 – 12 hours per week)

Required Education: High School Diploma or above

Required Experience: AR experience desired

Salary: $10.00 – $12.00 (Per Hour)

 

General Overview:
Provide a wider variety of tasks based upon general bookkeeping activities including preparing daily deposits, entering receivables into accounting database, verifying entries from cash receipts, and reporting to VP of Finance.

Shift Hours:   Monday, Wednesday and Friday, Daytime

Dress Code:   Non-Sales Office Personnel- Business Casual Attire Required

Position Duties:

Receivables
1. Prepare daily deposits based on cash needs determined by Accountant and/or VP Finance.
2. Make copies of checks, pull sales invoices from the customer file, verifies amounts, and attaches check copy, and stamps date received
3. Enter all receivable data into Intuitive.
4.Verify entries from cash receipts edit list against checks and invoices
5. Report daily cash and week to date totals to CEO, President & VP Finance.
6. File accounts receivable invoices.
7. Age all customer accounts, (every Wednesday) then run two aging reports.
8. Discuss with VP Finance which customer shipments should be on hold.
9. Make weekly collection calls to customers with balances greater than 45 and 60 days old.

Daily Sales Report
1.Reconcile daily the sales invoices to the daily sales report.
2. Faxes copies of Visa/Mastercard invoices to customer the day following shipment

Credit References on New IMS Customers

Call or fax credit info and return to VP Finance to determine shipment status.

Miscellaneous:
1. Issue commission due and payment reports/checks
2. Copies and distributes all accounting reports
3. Learn to enter Accounts Payable
4. Other duties as assigned by the VP Finance
5. Opening, Sorting, and Delivery of daily mail

 

General Requirements:
Comply with ISO requirements.
Comply with IMS procedures and policies.
Complete all duties as assigned.

 

Position Reports To: VP of Finance/Controller

 

Send resume to hr@ims-resistors.com

 

In addition candidates MUST fill out IMS' application form, available by emailing
hr@ims-resistors.com.

Application MUST be filled out COMPLETELY including signature (no blank lines).