Title:                      Admissions Assistant
Department(s):       Admissions
Reports to:             Director of Admission
FLSA Status:           Non-exempt; Part-time; Staff

 

Job Description

Job summary
Approximately 25 hours per week (September – May), the Admissions Assistant performs clerical tasks related to the efficient functioning of the Admissions Office. The Admission Assistant is expected to keep the needs and interests of the candidate first, to be a role model for current students, and to represent the school well. Qualified candidates are encouraged to send a resume to: Steven Pietraszek, Director of Admission: spietraszek@portsmouthabbey.org 

Summary of essential job functions

• Welcome and greet visitors via phone and personally
• Answer and/or refer inquiries
• Maintain candidate database, including input data, process applications
• Prepare office mailings
• Maintains professionalism and discretion
• Other duties as assigned

Education, Skills and Abilities required:

• Minimum of three to five years-experience working in an educational or non-profit environment preferred.
• Minimum of three to five years-experience working with Microsoft Office
• Demonstrated ability to maintain confidentiality, attention to detail, data entry, and analysis of data.
• Demonstrated ability to effectively perform the duties as described above; ability to work effectively with students and internal/external constituents, provide excellent customer service, and maintain the image of the School.

Supervisory Impact:
This role is not a supervisory role within the Admissions Office.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Organizational Skills - Creates action plans to meet divisional goals and objectives. Conducts periodic reviews of progress and measures against goals. Maintains broad policies for the office to ensure success.
• Communications Skills - Effectively communicates broad and complex issues. Maintains open communication channels with peers, administrators, and customers in and outside the School.
• Written Communication Skills - Effectively communicates broad and complex issues.
• Time Management Skills - Manages many tasks and projects simultaneously while adhering to deadlines and promises. Maintains work/life balance without compromising expectations of others. Respected for ability to “find” or “make” time to get things done.
• Problem Solving Skills - Considers a broad range of internal and external factors when solving problems. Grasps complexities and perceives relationships among different problems or issues.

 

Other Skills and Abilities:

The Admissions Assistant needs to have excellent interpersonal skills

Other Qualifications:

All prospective employees must be able to clear a background check.

 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to listen, physically direct, and speak. The employee is required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately quiet; however, variations in noise level may occur when the employee attends school functions such as assemblies and other events.

Please apply at the link below 

https://www.portsmouthabbey.org/community/employment/admissions-assistant