Job Title:                    Finance Manager

Department:               Finance

Reports To:                Vice President of Finance

Direct Reports:           Yes

FLSA Status:              Salary – Exempt

Salary:                                    Commensurate with Experience

 

PURPOSE

 

The Finance Manager closely collaborates with the Vice President of Finance to maintain a best-in-class finance organization that successfully services, with high quality, the remainder of the Company and external parties and fosters Company growth. 

 

The Finance Manager’s functional areas are as follows:

 

• Daily operations of the entire department, including treasury; reporting of financial results; coordination of audits; compliance with financial and technical laws and regulations; collaboration with Human Resources and Information Technology; performance appraisal cycles

 

The functional responsibilities below collectively roll up to form the functional areas to meet the strategic and operating goals of the Finance Department. 

 

 

DETAILED RESPONSIBILITIES

 

Assist the Vice President of Finance by:

 

1. ASSIST WITH LONG AND SHORT TERM STRATEGIC PLANS

Participate in Finance’s short and long term strategic planning, including review and recommendations for the department Vision and Strategic Plan.  Assist with communicating the strategy to the Finance Team and building it into their daily responsibilities and department culture.  Ensure the profitability of the Company by driving revenue growth by effectively managing expenses, and collaborating with Company management to prepare and write client service proposals. 

 

1. LEADING FINANCE PROJECTS and PIECES of CORPORATE PROJECTS

As part of corporate and department strategic planning, research the necessity for corporate and departmental projects.  Lead the Finance project teams and parts of corporate projects that are Finance-related.  Ensure successful completion of all projects and facilitate problem resolution as needed.

 

1. MANAGING FINANCE OPERATIONS, REPORTING AND COMPLIANCE FUNCTIONS

Review and approve financial transactions and daily operational tasks in compliance with policies and procedures and regulatory body requirements while meeting corporate and department objectives.   Assist with determining, implementing, and reporting the technical accounting and finance approach and positions of the Company.   Facilitate timely filing of all financial reports required by third parties, including Corporate. Assist with developing and/or maintaining standard accounting systems and related sub-systems.   Manager the daily components of company financial, operational, and tax audits with external vendors and regulators.  Remain abreast of existing and new tax, financial and regulatory reporting requirements, decisions, regulations or rulings that may impact the company.  Advise senior management on impact of such on business and recommend appropriate strategies for handling the exposures.   Continuously assess and improve the efficiency and effectiveness of operational and financial reporting functions through the implementation of best practices and industry standards.  Report financial results to the senior management team and department. 

 

1. MANAGING THE TREASURY ACTIVITIES

Assist with coordinating bank relationships and initiating appropriate strategies and best practices to improve efficiencies and reduce costs.  Monitor and report balance sheet liquidity and cash management to meet operating and capital expenditures and assist with determining best practices in generating, receiving, and controlling cash as timely as possible.  Review and approve the daily treasury work and transactions of the Finance staff. 

 

1. REVIEWING and EXPLAINING FINANCIAL PERFORMANCE AND RESULTS

Review and explain performance of company against previously established plans and budgets and benchmarks of peer companies; communicate variances and causes; assist with developing, as necessary, and providing financial and managerial reports, analysis and interpretation of trends and specific recommendations to allow for strategic decision making by the CFO and senior management.

 

1. ESTABLISHING AND ASSESSING INTERNAL CONTROLS AND POLICIES/PROCEDURES

Assess, and continuously improve internal controls and policies/procedures to address the current operating environment, including touch points with other departments and operating entities, and introduce best practices.  Assist with ensuring all risks and weaknesses have been identified, documented, and effective and efficient controls and programs are in place to mitigate and manage risk.   Manage Finance components of SSAE 16 certifications. 

 

1. ASSISTING with DEVELOPMENT of DEPARTMENT SKILLS AND ABILITIES

As part of the Department Strategy and Vision, assist with continuously improving the department’s technical and business skills through presentations, trainings, peer and supervisor mentoring, cross-training, and outside training and professional opportunities.  Identify resource needs and recommend staffing changes to senior management.  Continuously solicit feedback from internal and external stakeholders to assess the department’s performance, identify areas for improvement, and assist with implementing improvements.  Provide hands-on coaching and mentoring for staff, identify and address resource needs, strategize on all personnel’s professional goals and advancement with incorporation into succession planning. Actively participate and/or make presentations at department meetings and trainings and draft and deliver key external and internal communications. 

 

1. ENSURING HIGH QUALITY SERVICE DELIVERY TO INTERNAL AND EXTERNAL STAKEHOLDERS

Assist with maintaining effective mechanisms for identifying, reporting, monitoring and resolving internal and external stakeholder issues or inefficiencies.   Closely collaborate with Operations management on service delivery and proposals.  Identify and assist with implementing ease of doing business projects and other user friendly improvements and maintain the customer-centric focus within the department.   Foster strong inter-departmental collaboration on projects, initiatives, and problem resolutions.

 

1. MAINTAIN PROFESSIONAL AND TECHNICAL KNOWLEDGE

Participate in industry and technical seminars; review professional publications and/or write professional publication articles; establish and participate in professional and personal networks; benchmark state of the art practices; participate in professional or industry societies.

                                                                                               

 

EDUCATION AND EXPERIENCE

Bachelor’s or Master’s Degree in Accounting, Finance, or Audit plus up to ten years related experience, or equivalent combination of education and experience.  Group Benefit insurance background preferred. 

 

TECHNOLOGY SKILLS

• Data analysis and related analytical tool skills (Access, Excel)
• Experience with Great Plains or similar G/L packages
• Experience with administrative systems and financial planning/budgeting software
• Prior involvement with systems and data conversions and related projects
• Ability to provide guidance to IT management and personnel
• Advanced skills in Microsoft Office products with emphasis on Excel, Word and Access

 

LICENSES OR CERTIFICATIONS

Certified Public Accountant or other industry or technical certifications (e.g. CMA) preferred.

 

COMPETENCIES

Intellectual: analytical skills; design skills; technical skills; problem solving skills; project management skills.

 

Interpersonal: customer service skills; interpersonal skills; professional oral and written communication skills; teamwork.

 

Leadership: visionary leadership; change management; managing people; ethics

 

Organization: business acumen; cost consciousness; ethics; organization support; strategic thinking.

 

Self-Management: sound judgment; planning and organizing skills; professionalism; agility; open-mindedness; dependability; initiative.