The Ocean House in Watch Hill, RI is devoted to creating enduring relationships with our guests and members by providing highly personalized service and gracious hospitality in an informally elegant atmosphere. The OH! Spa at the Ocean House has been awarded the coveted 5 Stars from Forbes Travel Guide becoming one of 30 5-Star rated spas in the world while our Resort and Seasons Restaurant have been awarded 4 Stars.

The Ocean House is a Five Diamond AAA hotel and a member of Relais & Chateaux. Also, the Travel + Leisure Best Awards 2014, voted on by Travel + Leisure readers, ranked the Ocean House as the #1 Top Resort in the Continental U.S. and #5 Top Hotel in the World.

The Ocean House and Weekapaug Inn seeks a Finance Assistant for Accounts Payable. We are looking for an individual with experience in high volume accounts payable.

Job Overview:
The Accounts Payable Finance Associate reports to the Director of Finance and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures. Providing these services in an effective and efficient manner will ensure that Ocean House finances are accurate and up to date and that vendors and suppliers are paid within established time limits.

Core Competencies:
- Communicate in a clear, friendly, professional and proactive manner
- Ability to work under pressure while maintaining both perspective and a sense of humor
- Be creative, flexible and able to drive/guide change
- Ability to multi-task, follow through and meet deadlines
- Ability to work in a fast paced, customer focused environment
- Strong people skills

Duties:
- Receive and verify invoices and requisitions for goods and services.
- Verify that transactions comply with financial policies and procedures.
- Verify approval and general ledger coding on all invoices and check requests.
-  Investigate and resolve problems associated with processing of invoices and purchase orders.
- Perform receiving functions for purchase orders
- Maintain list of open purchase orders and follow up with management as needed
- Maintain list of invoices awaiting approval
- Prepare batches of invoices for data entry.
- Process and data enter 200-300 invoices per day.
- Prepare batch check runs, wire transfers, and ACH transactions.
- Prepare and process checks for multiple, purpose specific accounts (trade, capital and travel agent) on a timely basis while maintaining maximum vendor float.
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
- Prepare manual checks as and when required
- Update and maintain vendor database.
- Audit and verify management expense reports for proper approval and compliance with
travel and entertainment policy.
- Audit and process credit card bills
- Respond to all vendor inquiries
- Accrue expenses; assign account numbers; reconcile accounts.
- Accrue for applicable use tax invoices
- Perform vendor analysis, expense review and analysis, and support of corporate
procurement functions.
- Prepare accurate and timely weekly, monthly and quarterly financial reports including food
cost estimates for each property
- Prepare 1099's.

With these duties and responsibilities, the accounts receivable finance assistant may expect to work more than 40+ hours a week and will need to put in additional time as and when is required.

Skills/Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required:
- Minimally requires successful completion of 4 year Bachelor's degree, or equivalent work experience.
- 3-4 years accounts payable or general accounting experience.
- Hospitality industry experience preferred.
- Ability to prioritize and to multi-task in a fast-paced environment.
- Must have strong work ethic
- Ability to handle confidential information in a discreet, professional manner.
- Requires strong attention to detail (accuracy is imperative ) along with ability to meet strict deadlines to ensure accurate and timely completion of month end closing
- Detail oriented, professional attitude, reliable
- Proficient in 10-key by touch
- Ability to meet deadlines
- Excellent interpersonal skills in order to become a resource to vendors and employees. This includes problem resolution and training of in-house processors.
- Excellent organizational and time management skills
- Knowledge of ResortSuite or similar property management accounting software a plus
- Knowledge of DataPlus or similar general ledger accounting software a plus
- Requires the knowledge of and the proficiency in the use of Microsoft Office (Word, Excel and PowerPoint) and Microsoft Outlook.

The Ocean House is an Equal Opportunity Employer.