Responsibilities:

Volunteer Management

~ Recruit and coordinate volunteers for monthly birthday parties in the region. This will include working closely with Hasbro employee volunteers and community relations staff.

~Manage and administer the Birthday-in-a-Box Program.

~ Respond to all inquiries (email, phone etc.) about volunteering or donating to Birthday Wishes Rhode Island.

~Coordinate volunteer groups & set up service projects for interested volunteers

~Coordinate regularly scheduled volunteer orientations and background checks for new volunteers

Shelter Relations

~ Identify and reach out to shelters and other programs needing our services

      -     Research and become familiar with family homelessness in Rhode Island

      -     Identify and become familiar with local homeless advocacy and support organizations for possible collaborations.

~ Maintain strong, regular working relationship with existing shelter contacts

 

Service Delivery and Internal Operations

~ Ensure each shelter we serve in the region has a volunteer party coordinator

~ Oversee party coordinators:

- provide initial training;

- attend first party at each new shelter with party coordinator

- collect party dates and needs on monthly basis;

- make sure party coordinators have access to supplies and other support necessary to run monthly parties;

- develop and maintain regular contact with coordinators and shelters

~Fill in for party volunteers when absences are unavoidable: avoid party cancellations.

~ Manage party supply inventory

~ Submit monthly reports on expenses, in-kind donations, and party data

 

 

 

Donor Relations

~ Be available by appointment, and/or regular office hours to coordinate office volunteers, meet donors who want to drop off supplies and party coordinators who need to pick up supplies

~ Maintain records of donors and volunteers for donor database

Communications & Outreach

~ Communicate all local news, i.e. new party coordinators, new shelters, fundraising events, special volunteer acknowledgements, corporate partners, wish lists and other office needs, to Newton office for monthly newsletter

~ Outreach to Rhode Island communities (especially those where homeless programs are located) through local schools, churches, temples, scout troops, etc. local papers, flyers, etc. looking for donations and volunteers

~ Identify and attend recruiting events or opportunities to speak to groups about Birthday Wishes.

~ Plan and coordinate “mini-fundraisers” for financial and in-kind donations.  

 

Other

~ Practice high level of confidentiality and respect for those we serve.

~ Reply (within 24 hours) to phone and electronic communications from external and internal sources; high importance to return donor and volunteer messages and inquiries PROMPTLY with reasonable consideration during “non” office hours. 

~ Attend quarterly staff meetings held at the Newton, MA Headquarters

~ Posses strong public speaking skills

~ Have experience interacting with diverse constituencies

~ Have proven ability to multitask and prioritize

~ Must have reliable transportation.